Cold Email Generator
Professional email templates for internships, referrals, and networking. Customize and copy with one click.
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Cold Email Best Practices
Keep subject lines under 50 characters for mobile readability
Personalize the first line—mention something specific about them or their company
Keep emails under 150 words—busy people don't read long emails
Include a clear, specific call-to-action (15-min call, quick question, etc.)
Send follow-ups—most responses come after 2-3 touches
Best times to send: Tuesday-Thursday, 10am-12pm local time
The Ultimate Guide to Cold Emailing
Cold emailing is a superpower for students and job seekers. It allows you to bypass the "black hole" of online application portals and connect directly with the people who have the power to hire you.
Why Cold Emailing Works
Most unadvertised jobs (the "hidden job market") are filled through networking and referrals. A well-crafted cold email demonstrates initiative, communication skills, and genuine interest—qualities every employer looks for.
The Strategy
Don't ask for a job. Ask for advice, perspective, or a brief conversation. Build the relationship first, then ask for the opportunity.
The Target
Target specific individuals: Alumni from your college, hiring managers for your role, or peers 1-2 years ahead of you.
The Anatomy of a Perfect Cold Email
Needs to be short, relevant, and non-spammy.
Good: "Question about your work at Google", "Student from [University] - Quick Question"
Establish common ground immediately. Mention a shared connection, a recent article they wrote, or a specific project of theirs you admire.
Briefly state who you are and why you're reaching out. Focus on your curiosity and potential value, not your desperation for a job.
Keep it low friction. "15 minutes of your time" or "Advice on X". Make it easy for them to say yes.
5 Rules for Cold Email Success
- 1. Research is Non-Negotiable: If you could send the same email to 100 people, it's a bad email. Personalize every single one.
- 2. Keep it Short: Aim for 100-150 words max. Mobile screens are small, and attention spans are short.
- 3. Follow Up: 50% of responses come from the follow-up. Send a polite nudge 3-5 days later if you don't hear back.
- 4. Don't Attach Files: Unless specifically relevant, avoid attachments in the first email to prevent hitting spam filters.
- 5. Proofread Obsessively: Typos signal carelessness. Use tools like Grammarly or Hemingway.
Frequently Asked Questions
How do I find the right person to email?
Use LinkedIn to find people with relevant titles (hiring managers, team leads, recruiters). For startups, the founder or CTO often reviews intern applications. Look for company employees who have posted about hiring or their team recently.
What's the ideal cold email length?
Aim for 100-150 words. Executives and busy professionals often read emails on mobile. If your email requires scrolling, you've lost them. Make every word count.
How many follow-ups should I send?
Send 2-3 follow-ups spaced 5-7 days apart. Most responses come on the second or third email. After that, move on—you don't want to be annoying.
Should I attach my resume?
For internship emails, yes—but keep file size small. For networking emails, don't attach unless asked. For referral requests, offer to send it separately if they're interested.
What response rate should I expect?
A good cold email to strangers gets 5-15% response rate. To increase this: target the right people, personalize heavily, and optimize timing. Some people do much better by focusing on warm introductions instead.
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