Professional email templates for internships, referrals, and networking. Customize and copy with one click.
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Keep subject lines under 50 characters for mobile readability
Personalize the first line—mention something specific about them or their company
Keep emails under 150 words—busy people don't read long emails
Include a clear, specific call-to-action (15-min call, quick question, etc.)
Send follow-ups—most responses come after 2-3 touches
Best times to send: Tuesday-Thursday, 10am-12pm local time
Cold emailing is a superpower for students and job seekers. It allows you to bypass the "black hole" of online application portals and connect directly with the people who have the power to hire you.
Most unadvertised jobs (the "hidden job market") are filled through networking and referrals. A well-crafted cold email demonstrates initiative, communication skills, and genuine interest—qualities every employer looks for.
Don't ask for a job. Ask for advice, perspective, or a brief conversation. Build the relationship first, then ask for the opportunity.
Target specific individuals: Alumni from your college, hiring managers for your role, or peers 1-2 years ahead of you.
Needs to be short, relevant, and non-spammy.
Good: "Question about your work at Google", "Student from [University] - Quick Question"
Establish common ground immediately. Mention a shared connection, a recent article they wrote, or a specific project of theirs you admire.
Briefly state who you are and why you're reaching out. Focus on your curiosity and potential value, not your desperation for a job.
Keep it low friction. "15 minutes of your time" or "Advice on X". Make it easy for them to say yes.
Use LinkedIn to find people with relevant titles (hiring managers, team leads, recruiters). For startups, the founder or CTO often reviews intern applications. Look for company employees who have posted about hiring or their team recently.
Aim for 100-150 words. Executives and busy professionals often read emails on mobile. If your email requires scrolling, you've lost them. Make every word count.
Send 2-3 follow-ups spaced 5-7 days apart. Most responses come on the second or third email. After that, move on—you don't want to be annoying.
For internship emails, yes—but keep file size small. For networking emails, don't attach unless asked. For referral requests, offer to send it separately if they're interested.
A good cold email to strangers gets 5-15% response rate. To increase this: target the right people, personalize heavily, and optimize timing. Some people do much better by focusing on warm introductions instead.
Cold email etiquette varies across cultures. Here's how to adapt your approach:
• Address as "Professor [Last Name]" or "Dr. [Last Name]"
• Mention specific research papers you've read
• Be direct about what you're asking for
• Keep email under 100 words
• Best time: Tuesday-Thursday, 10am-2pm their timezone
• More formal tone than US emails
• Germans expect detailed qualifications mentioned
• Include earliest available start date
• Mention visa status upfront if applicable
• Allow more time for response (holidays vary)
• Highlight timezone overlap capacity
• Mention async communication experience
• Share examples of remote collaboration
• Link to online portfolio/GitHub prominently
• Consider founder/hiring manager DMs on Twitter
• Always include a personalized note
• Mention mutual connection or shared interest
• Don't pitch immediately - build relationship first
• Follow up with value (article, resource)
• Best for warm introductions before cold email
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Networking Guide